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Site Admin in Warren, MI at Caravan Facilities Management, LLC

Date Posted: 1/29/2018

Job Snapshot

Job Description

Seeking professional individual looking for a challenging career with a GROWING company! We have opportunities for professional advancement where personal development is encouraged!


• LARGE stable company

• Opportunity for professional GROWTH
• PAID Holidays with Benefits

• Integrated management system
• Training and Development
• Fast pace environment


Provides administrative support to aide in operational success for the site through various HR, Quality, Safety, and Payroll avenues.

Essential Duties and Responsibilities: Other duties may be assigned.

• Performs weekly payroll summary and submits to corporate payroll for processing by deadline.
• Prepares required reports such as:

• Bennett Report (Customer Matrix with Total OT hours worked for Salary & Hourly; Recordable Accidents/Incidents; Near Misses; Safety Talks Completed by Supervisors; Absenteeism %);

• Staffing Agency Tracking Matrix listing all employees present daily, total and how many hours per day for part time on call employees);
• KPI Charts -- Logistics and Customer Service (Delivery/Responsiveness -- hours worked OT, total hours and each crew); Attrition/People Development (People/Morale matrix -- Turnover Mgt. & Non-Mgt.);
• Master crew sheets updates (whenever workload leveling changes job descriptions, employees are moved to different jobs)
• Track All Employee Training Matrix (annual & specialized: fork truck, riding scrubber, burden carrier, tugger, strip & wax floors, KaiVac, Kaizen, etc.)
• Safety Talk Matrices -- Track weekly supervisor safety talks completed/track hourly safety talks completed. Upload Safety Talk Matrices to OWL.
• Staffing Agency tracking/updating seniority lists within the facility.
• Assists managers and supervisors with employee documentation including written warnings, attendance warnings and Personnel Change Notices (PCN's).
• Assists with recruitment and interview process, as requested.
• Compiles new hire paperwork to include collective bargaining agreement, Standards of Conduct and Work Rules. Forward completed documents to corporate office.
• Conducts new hire orientation.
• Compiles overtime equalization and posting, as needed.
• Scans all employees out when supervisors are not available.
• Authorizes visitors.
• Assists site manager and supervisors in computer training issues, as needed.
• Makes photocopies, scans and faxes. Maintains files, papers and documents into appropriate files.
• Works independently and within a team on special and nonrecurring and ongoing projects.

KEY Qualifications:

• Industrial/Commercial
• Leadership
• SAFETY knowledge
• Prioritize work
• Customer Service

Education and/or Experience

Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.

Communication Skills

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Customer Service Skills

Ability to apply common sense understanding to carry out detailed but noninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Positive attitude to promote successful team environment and strong work ethic and sense of integrity.

Physical Demands

While performing the duties of this Job, the employee is regularly required to stand; walk; sit and talk or hear. The employee is occasionally required to use hands to finger, handle, or feel and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


• SAFETY is our OVERRIDING Priority!
• Quality Standards
• Customer Satisfaction and Service
• Environmental Awareness
• Minority owned company!

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled